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Admin Panel

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Financial Metrics

View operating costs, Apple revenue, insurance, and profit/loss metrics
Website & App Interaction Analytics

See visits, top pages/screens, click interest, sources, and device mix
Customer Communications

Unified inbox — booking escalations, tech support, contact inquiries, Twilio phone AI logs, and email replies.
Broadcast Push

Send a notification to all users who enabled app notifications.
Meeting Polls & Minutes

Doodle-style scheduling for advisors, board, site visits, and consulting.
Board & Advisor Roster

Manage emails for meeting poll invites and import default advisor names.

Control which sections are visible to non-admin users

Choose which shortcuts appear under Quick jump in the account menu (upper right). Staff always see the QR scanner here when it is enabled; other items are admin-only.

Finance hub

Daily venue ledger — Toast, Stripe, events, donors, bank (single source of truth)
Invoices

Admin-only: create pay-now links or send Stripe invoices; tracked in Parse SSInvoice
Budget Dashboard

Plan vs actual (Finance hub) — import budgets from Google Sheets
Event Budgets

Per-event budget for fundraising and donor cultivation events
Production Sheet Hub

Coltrane Centennial — budget, ROS, team, messages, TODOs, whiteboard, donor share
Coltrane Festival Budget

John Coltrane Centennial — Celebrating Jimmy Garrison (workbook, editable sections)
Donor Management

Track donors, donations, reminders, and send communications
1099 NEC & Payees

W9 requests, payments over $600, 1099-NEC tracking (SS+, SSL, SSLP)
Tax returns

Import PDFs, extract text (Cloud Code + pdf-parse), and run AI reconciliation summaries. 1099 NEC & Payees is for NEC and W-9 tracking.
Backline Equipment

Manage equipment inventory and insurance (Clarion)
House lights (Nanoleaf)

On/off, brightness, and scenes — venue LAN required
Admin Calendar — TODOs

Operations TODOs and admin schedule blocks on the homepage calendar (Events / TODOs / All filter)
Archived Events Library

Kanban column 5 — browse events in the archive (admin only)
Book A New Event

Create a new event booking
Booking Agent Chats

Review member conversations with the AI booking agent; learn from exchanges and intervene if needed.
Booking Agent Training

Correct the agent’s answers; updates training Q&A and (when matched) Open Call FAQ / legal ContentBlocks.
Booking Agent — Team Queue

Members can request Matt, Fortuna, or another admin in chat; reply here and optionally promote Q&A to the knowledge brain.
Open Call — Per-member booking slots

Review member requests for a second concurrent Open Call booking; grant extra slots per user when appropriate.
Booking approval reminders

Repeat email + push until Open Call and rental submissions are approved — set frequency here.
Open Call v2 — Single-round review

Review one-page applications: edit fields, approve, publish (add ?eventId= from Kanban)
Manage Date Series

Bulk-delete selected dates from a festival or residency series
Deleted Events Recovery

Restore or permanently delete events after admin review
Event Invites (RSVP)

Manage invites and RSVPs for donor cultivation and fundraising events
Event Management

My Event Bookings — view and manage your event bookings
Event Presentations

Slide decks for live shows — images & video clips with presenter + stage mode
Run of Show Templates

Comprehensive, standard, and minimal day sheets — copy for Google Sheets or crew packets
Venue Displays

Control menu, membership, and events on screens throughout the space — Pi / Fire Stick players
Artwork Assembly

Compose ShapeShifter modular pieces & lockups for screens, print experiments, and rebrand drafts
Open Call FAQ

SS+ Open Call Program — ticketing, tech, payouts
Terms & conditions (Open Call + rentals)

View and edit full legal letters — Open Call program and space rental contract; mirrors Knowledge Brain
NDA agreements (SSL · SSLP · SS+)

Send org-specific confidentiality agreements; recipients sign electronically
Shows ended

View your completed event bookings
Ticket & Donation Management

All Stripe ticket sales and donations by event — buyer names, emails, refunds, and payment details
Ticket Scanner

Validate customer tickets by scanning QR codes (admin or staff)
Grant Management

Track grants, cycles, applications, and project templates
Notes & promote to action

Supplemental notebooks — primary admin notes + checklists live on Operations TODOs (admin calendar). Promote lines into TODOs, ideas, grants, or booking drafts.
Issue Reports (website & app)

Log problems with text and screenshots; exported to a report Cursor reads to help fix issues
Idea Creation Center

Capture, develop, and convert business ideas into products, services, and projects
Products & Pricing (SS+, SSL, SSLP)

CRUD for rentals, recordings, membership, admin consultation, and software pricing

Donate Page

Edit Donate Sections

Add, edit, reorder, or remove sections and donate buttons on the Donate tab and page

Knowledge Brain & governance

Leadership directives, Open Call FAQ/legal prose, and booking-agent training all use the same Parse-backed brain rules. Other sections in this panel — Analytics, Communications, Visibility, Budgets, Donors, Grants, etc. — are operational tools; keep facts here aligned so assistants and Oracle stay consistent with admin work across the board.

SS Oracle Instructions

Leadership directives for the SS Oracle briefing — same Parse brain as the app; website and app stay in sync.
Business Workflow Board

Visual ops graph for SSL · SS+ · SSLP — select Open Call / rentals to light connected pieces; purchase stubs ready for V2 checkout.
Knowledge Brain — KB sync

Upsert canonical KnowledgeBaseEntry rows (unified brain + SS+ tax runbook) via Cloud — Parse Admin session only; no master key in the browser.
Edit Open Call Program FAQ

Update the public FAQ (About Us → FAQ); feeds the booking agent and BrainPack.
Terms & conditions (Open Call + rentals)

CRUD Open Call letter & space rental contract — ContentBlock + Knowledge Brain section Terms and conditions
NDA agreements (SSL · SSLP · SS+)

Send org-specific confidentiality agreements; recipients sign electronically
Membership Tier Management

Track members, tier history, subscription dates, suspensions, bans, cancellations, and reactivations
Member Details

Open the account profile view with member details, membership status, and account access tools
Channel Analytics

View analytics for your SS Music channel
Manage My Channel

Manage your SS Music channel settings
Upload Content

Upload content to your SS Music channel
My Purchases & Donations

View tickets you've purchased for events
Monthly Newsletter

Manage event newsletters
Press Releases

Draft and publish press releases (cultivation, festival launch)
Ad hoc newsletter release

One-off mailings with custom image, text, links, and hashtags (e.g. app or product launch)
Eventbrite

Test token ↔ website container and dry-run calendar sync
Toast ticket triage

Recent days and counts load for you; open a day only if you need to assign lines to a show
Revenue Dashboard

By-show detail (Finance hub) — revenue, expenses, and profit
Open Call Economics Planner

Model ticket splits, fees, and bar revenue before policy changes
Manage Space Images

Upload and manage space gallery images
Role Assignment

Assign, remove, and look up user roles for staff, members, and admins
Staff Management

Manage staff members, hours, payments, contracts, and performance tests

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